Election Management

• Election Management
  • Ballots
    • Ballot Record Report, Federal, August 2018
    • Ballot Record Report, August 2018
    • OATH, Certificate of Number of Ballots Delivered to Electoral Board (SBE-618(1)).docx
    • OATH, Certificate of Number of Ballots Delivered to Electoral Board Town Elections Only (SBE618(1)-T).docx
    • OATH, Certificate of Number of Ballots Received from Printer (SBE-618(2)) Rev 9.97.docx
    • OATH, Certificate of Number of Ballots Received from Printer Town Elections Only SBE 618(2)-T Rev 5 08.docx
    • OATH, Receipt for Ballots (SBE-621) Rev 9.97.docx
    • OATH, Receipt for Ballots, Town Elections Only (SBE-621(T)) Rev 1.01.docx
    • OATH, Statement of Electoral Board Representative (SBE-617) Rev 1.01.docx
    • OATH, Statement of Electoral Board Representative Who Witnessed the Affixing of Seal on Ballots (SBE-619(1)) Rev 1.01.docx
    • OATH, Statement of Person, Affixing of Seal and Packaging Ballots (SBE-619 (2)) Rev 1.01.docx
    • OATH, Statement of Printer (SBE-616).docx
    • OATH, Statement of Printer Town Elections Only (SBE616(T)).docx
    • SBE Ballot Standards (Rev. 08.2022) 
    • Ballot Standards Waiver Request
  • Canvass Documents
    • 00-March-2024-Election-Night-and-Post-Election-Process-Advisory-(2-13-24)
    • 01-Circuit-Court-Clerks-Guidance-(rev-1-22-24)
    • 02-Definitions-v3
    • 03-Election-Night-and-Post-Election-Processing-Checklist
    • 04-Enhanced-Results-Election-Night-and-Post-Election-Quick-Guide
    • 05-What-to-do-with-your-numbers-How-To-Supplement-(rev-2-6-24)
    • 06-What-to-do-with-your-numbers-Checklists-(rev-2-6-24)
    • 07(R)-Same-Day-Registration-Processes-and-Procedures-(rev-1-2024)-REDACTED
    • 08-ELECT-Advisory-SDR-Incomplete-Applications-and-Duplicate-Report-(rev-1-23-24)
    • 09-ELECT-Guidance-Election-Night-and-Post-Election-Reporting-and-CAP-(rev-2-24)
    • 10-ELECT-Guidance-AB-After-Election-Requirements-(rev-6-13-23)
    • 11-ELECT-Guidance-Provisional-Ballot-Logs-(rev-9-27-23)
    • 12-ELECT-Advisory-Maintaining-Digital-Ballot-Images-for-Federal-Elections
    • 13-Election-Results-Certification-Checklist-ELECT-103(A)-Fillable-(rev-1-22-24)
    • ELECT-668 Paper Ballot Reconciliation (7-17).docx
    • ELECT-675 - Write In Certification and Continuation - Rev 7/18
    • ELECT-673(B)-Form for Write-in Refusal
    • Shared Towns One Pager (11-1-23)

Note: Items 1 through 13 plus the Enhanced Results (ENR) Quick Guides with screenshots and the Unredacted SDR Processes and Procedures can be found in ELECT’s Learning Management System (LMS) > My Courses > Course: March 2024 Election Night and Post-Election Process. LMS-Access-for-General-Registrars-(Updated-2-12-24)

• • Certificate of Election, Local
    • • Certificate of Election of Appointment Template (SBE-109 for framing).doc
      • Landscape Certificate of Election.doc
      • Portrait Certificate of Election.doc
  • Election Day Instructions and Forms
    
    • • ELECT-103EDG - Election Day Guide - Rev 02/2024
      • ELECT-103CAP - Election Day Guide - rev 10/2023
      • ELECT 15512 - HAVA Complaint Form
      • ELECT-15512-Management-Voter-Complaint-Form-SPN (9-17).docx
      • ELECT-612.1AB Notice of Withdrawal AB Slips Template (7-17).docx
      • ELECT-612.1P Notice of Withdrawal Poster Template (7-17).docx
      • ELECT-643ID - ID Confirmation Statement with Specs. Rev 05.2024
      • ELECT-643ID-ML1-ID-Confirmation-Statement-5-2024.pdf
      • ELECT-643ID-ML2-ID-Confirmation-Statement-5-2024.pdf
      • ELECT-649-Management-Request-for-Assistance.docx
      • ELECT-651-Management-Affirmation-of-Eligibility.docx
      • Virginia's Guide to Hand-Counting Ballots (May 2023)
      • ELECT-Management-Incident-Report.docx Rev 02/2024
      • HAVA Administrative Complaint Procedure final 05-03-12.docx
      • List of Institutions of Higher Education 8.22.xlsx
      • SBE-611.1 - Officer of Election Election Day Oath
      • Paper Pollbook Instructions
      • Pollbook Count Sheet 1 - 1000 (SBE-643 PBC)
      • Pollbook Count Sheet 1001 - 1500 (SBE-643 Pages 5-6)
      • Pollbook Count Sheet 1501 - 2000 (SBE-643 Pages 7-8)
      • Provisional Votes Pollbook (SBE-653p).docx
      • What Ifs (Dec. 2023)
      • 07(R)-Same-Day-Registration-Processes-and-Procedures-(rev-1-2024)-REDACTED
  • Envelopes and Labels
    • ELECT-659_668-Management-Checklist-Certification-of-Materials-Used-in-Election.docx
    • ELECT-Management-Officer-Certification-Reuse-Empty-Provisional-Votes-Envelope1A.docx
    • Officer certification for Unused Envelopes, SBE-Empty Envelope Certification Rev 9.10.docx
    • SBE Envelopes 3_5 Combined (Counted Ballots and Outside Polls Envelopes).doc
    • (Artwork found in Print Ready)
  • Primary
    • Dual Primary Instructions.docx
    • Voter_Changes Mind Instructions.docx
    • SBE_701_AB_Voter_Changes-Mind-Instructions
    • SBE_703_1_AB_Voter_Changes-Mind-Instructions
  • Provisional
    • ELECT-653B Provisional Voter Notice (Rev 2/24)
    • HAVA Provisional Voter Notice (Rev 9/20)
    • Provisional Ballot Log (Word Version)(Rev 8/23)
    • Provisional Envelope - Rev 2023
    • 11-ELECT-Guidance-Provisional-Ballot-Logs-(rev-9-27-23)
  • Representatives and Observers
    • ELECT-604-Management-Do's-and-Don'ts-Campaigners-and-Authorized-Representatives (9-2022)
    • ELECT-604G-Management-Guidelines-for-Campaigners-and-Authorized-Representatives (08-2020)